Executive & Workplace Coordinator
Syncron is a leading SaaS company with over 20 years of experience, specializing in aftermarket solutions. Our Service Lifecycle Management Platform offers domain-fit solutions for:
Supply Chain optimization,
Pricing strategy,
Service Fulfillment (e.g. warranty management, field service management, service parts management, knowledge management).
Our company has a global presence with offices in US, UK, Germany, France, Italy, Japan, Poland, India and group headquarters in Sweden.
We build upon the belief that our greatest strength is our People. Our unique company culture has been appreciated by our Employees.
With this we are winning the hearts and minds of world-leading organizations, such as JCB, Kubota, Electrolux, Toyota, Renault and Hitachi.
About the role
We are looking for an organised, proactive and people-focused Executive & Workplace Coordinator to support our Stockholm office and provide high-quality administrative and coordination support to senior leaders.
This is a varied role combining executive support, workplace coordination, office operations and employee experience. You will be a key point of contact for employees, visitors, suppliers and stakeholders, helping create a professional, welcoming and efficient workplace.
The ideal candidate is highly organised, service-oriented and comfortable working independently in a fast-paced international technology environment.
What would you do?
Executive Support
Provide day-to-day administrative and organisational support to senior leaders, including calendar management, meeting coordination and travel arrangements.
Coordinate internal and external meetings, ensuring agendas, materials, rooms and logistics are organised.
Support preparation of presentations, reports, meeting notes and other business documentation.
Handle confidential information with a high level of discretion and professionalism.
Help coordinate leadership meetings, workshops, events and team activities.
Workplace & Office Coordination
Act as a key point of contact for the Stockholm office, ensuring the workplace is welcoming, organised and running smoothly.
Coordinate office suppliers, facilities, maintenance, deliveries, access and other workplace services.
Manage relationships with landlords, building management, vendors and external service providers.
Monitor office requirements and coordinate purchasing of office supplies, equipment and services.
Support workplace health, safety and compliance activities in collaboration with relevant teams.
Help identify opportunities to improve workplace processes, efficiency and employee experience.
Employee Experience & Events
Support onboarding logistics for new employees, ensuring they have a smooth and welcoming start.
Coordinate office events, team activities, meetings and company gatherings.
Help create an engaging workplace environment that supports collaboration and connection.
Work closely with People/HR and other teams to support employee initiatives and communications.
Global Collaboration
Work with colleagues across Syncron's international offices to coordinate meetings, events and operational activities.
Support global projects and initiatives where local coordination is required.
Build strong relationships across teams and act as a reliable partner to employees and leaders.
Who you are? / What we expect:
3+ years of experience in executive assistance, office/workplace coordination, administration, operations or a similar role.
Excellent organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
A proactive, hands-on approach with a strong sense of ownership and attention to detail.
Excellent communication and interpersonal skills, with the confidence to work with senior leaders and employees at all levels.
Strong service mindset and a genuine interest in creating a positive employee and workplace experience.
Experience coordinating external suppliers, vendors, facilities or office services.
Strong written and spoken English and Swedish.
High level of discretion when handling confidential and sensitive information.
Strong Microsoft Office/365 skills and confidence learning new systems and tools.
Comfortable working in a global, multicultural and hybrid environment.
The icing on the cake:
Previous experience supporting C-level or senior executives.
Experience within a technology, SaaS or international organisation.
Experience coordinating workplace, facilities or office projects.
Experience supporting company events, leadership meetings or employee engagement initiatives.
We offer:
Global collaboration – work with talented colleagues across countries, cultures and time zones
Flexible working – Syncron supports flexibility around where and how you work, within the country where your office is located.
Career development – access to learning opportunities, LinkedIn Learning and career development frameworks.
Meaningful work – contribute to a global technology company helping organisations transform their service and aftermarket operations.
Inclusive culture – a collaborative environment built around empathy, open communication, continuous learning and delivering results.
Employee wellbeing – locally relevant benefits designed to support your wellbeing and security.
Unsure if you meet all the job requirements but passionate about the role? Apply anyway! Syncron values diversity and welcomes all Candidates, even those with non-traditional backgrounds. We believe in transferable skills and a shared passion for success!
#LI-SYNCRON
#LI-Remote
#LI-Hybrid
- Department
- Employee Excellence
- Location
- Stockholm
- Employment type
- Full-time
Respect. Flexibility. Growth.
At Syncron, we’re not just shaping the future of service lifecycle management - we’re also cultivating a dynamic and innovative community of thinkers, doers and visionaries passionate about making a difference.
Here, your voice is heard, and your potential has no limits.
The world is changing. Manufacturing companies are shifting from selling products to delivering services. And we are driving this transformation together with our Customers, by helping them reduce costs and manual processes. We are guiding them on their journey towards a fully connected service experience and making their brand stronger.
Our goal: to make the complex simple.
Visit syncron.com to get to know us better!